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Currency [0]/Explanatory TextG5Explanatory Text % 0Good;Good  a%1 Heading 1G Heading 1 I}%O2 Heading 2G Heading 2 I}%?3 Heading 3G Heading 3 I}%234 Heading 49 Heading 4 I}% 5InputuInput ̙ ??v% 6 Linked CellK Linked Cell }% 7NeutralANeutral  e%"Normal 8Noteb Note   9OutputwOutput  ???%????????? ???:$Percent ;Title1Title I}% <TotalMTotal %OO= Warning Text? Warning Text %XTableStyleMedium9PivotStyleLight16`[ Master Copy InstructionsSAMPLE  ;   ;$   ; 8jb( w3  @@  3J/DateVendor DescriptionKEEP A COPY FOR YOUR RECORDS. Grand TotalCardholder Printed Name: "Please (x) if on Monthly StatementCardholder SignatureSupervisor SignatureI HEREBY CERTIFY THAT THE EXPENSES LISTED ON THIS LOG SHEET HAVE BEEN REVIEWED AND APPROVED AS NECESSARY FOR THE CONDUCT OF BUSINESS OF THE COMMONWEALTH.I HEREBY CERTIFY THAT ALL PURCHASES DUIRNG THE PERIOD HAVE BEEN LISTED ON THE LOG SHEET BELOW, THAT I HAVE ATTACHCED SUPPORTING DOCUMENTATION TO VERIFY PURCHASES, AND THAT THIS LOG HAS BEEN RECONCILED TO THE ATTACHED MONTHLY CHARGE CARD STATEMENT.Prior Month PurchasesCurrent Month PurchasesXPeriod:Individual TransactionsI HEREBY CERTIFY THAT ALL PURCHASES DURING THE PERIOD HAVE BEEN LISTED ON THE LOG SHEET BELOW, THAT I HAVE ATTACHED SUPPORTING DOCUMENTATION TO VERIFY PURCHASES, AND THAT THIS LOG HAS BEEN RECONCILED TO THE ATTACHED MONTHLY CHARGE CARD STATEMENT.Enter Cardholder's name Copy outstanding items from prior month's log sheet over. Carry forward amounts should be entered in column G and not column H. 8Returns and credits should be posted to purchase log. 3Small Purchase Charge Card Log Sheet - InstructionsSMALL PURCHASE CARD LOG SHEET Turn this form into Accounting at the end of business on the 18th of each month, even if you did not use your card during this period.-Small Purchase Charge Card Log Sheet - SampleABC CorpConvention registrationStaplesOffice supplies - pens Computer supplies Credit for pensOffice supplies - folders COLLEGE OF WILLIAM AND MARY/VIMSPURCHASE CARD LOG SHEET Turn your reconciliation statements that list all of the purchases into Accounting at the end of business on the 3rd of each month. If you did not use your Purchase Card during this period, cardholders are not required to turn in a reconciliation statement. AccountIndexActivityhEnter time period for purchase log (should be around the 16th of month to the 15th of subsequent month) 4Purchases should be entered on purchase log as they are made. For purchase where costs will be spread among multiple accounts, list each account code separately. The amount to be charged to each account code should be included in the description. Enter the total amount of the purchase on the last item. 0When a items appear on BOA Visa statement, place X in column H. You can check the status of items posted to your account any time by logging on to the Bank of America Works! website. Cardholder should print out monthly statement from website when statement period ends (usually 15th of each month). 2 3Items that do not appear on the statement, should not have a total in column I. The grand total in column I should match the BOA Visa monthly statement. When purchase log is reconciled to BOA Visa monthly statement print out a hard copy of the purchase log. Cardholder should attach printed BOA VISA monthly statement and documentation supporting each item appearing on the BOA VISA monthly statement to the printed copy of the purchase log, in the order that it appears on the purchase log. Cardholder should sign purchase log, certifying that purchase log is reconciled to monthly BOA VISA statement and that all documentation is attached. 7Remember to keep the completed logs with a copy of the $The College of William and Mary/VIMSKRemember to keep the completed logs with a copy of the SPCC reconciliationsCopy outstanding items from prior month's log sheet over. Carry forward amounts should be entered in column H and not column I. 5Purchases should be entered on purchase log as they are made. For purchases where costs will be spread among multiple accounts, list each account code separately. The amount to be charged to each account code should be included in the description. Enter the total amount of the purchase on the last item. 0When a items appear on BOA Visa statement, place X in column I. You can check the status of items posted to your account any time by logging on to the Bank of America Works! website. Cardholder should print out monthly statement from website when statement period ends (usually 15th of each month). 2 3Items that do not appear on the statement, should not have a total in column I. 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