Frequently Asked Questions

Event Planning

Why do I need to submit furniture sets and A/V needs at least three weeks in advance?

We schedule specific staff to assist with the needs of your event. Having at least three weeks lead time allows us to schedule the staff and plan for your event to ensure that we can do everything we can to help you have a smooth event. Knowing about your event and and being able to design a room-specific diagram for your event which will help us all to prepare your reserved room.

Why can I not place tables in the hallways to register my guests for my events?

Fire code does not allow us to place standard tables in the hallways; consequently it is a safety issue. However, there are other ways and places in the Sadler Center and Campus Center to register your guests. We would be happy to discuss those possibilities on a case by case basis.

Why can I not tape, tack, staple, or affix flyers or decorations to the walls, doors, windows, blinds, screens, or woodwork of the Sadler Center or Campus Center?

We have this policy in place to protect the facilities. You can have decorations, but they need to be free standing or you can attach them to the tables and chairs that we provide for your event.

My group is interested in placing a collection box in the Sadler Center for clothes/books/canned goods, etc. What rules and policies do you have regarding collection boxes?

All collection box requests must be approved by the Director of Student Unions & Engagement, Eric Margiotta. We allow up to three organizations to each place one collection box in the seating area next to the Information Desk. We will not allow competing collection boxes (i.e. two organizations collecting clothing will not be approved for the same time period). These boxes may stay for a maximum of two weeks and must be emptied regularly by a member of the sponsoring organization. Any materials remaining after two weeks will be donated to a Williamsburg charity.

Are there other policies I should be aware of before scheduling my event?

Please visit the list of building policies for more information.

Reserving Space

Where is the Scheduling Suite?

The Scheduling Suite is located in the SUE Office, just behind the Sadler Info Desk. Office hours are Monday through Friday 8 AM to 5 PM.

Where do I submit a space request?

SUE uses an online Space Request Form.

Are different forms required for different spaces?

No. Any space managed by SUE can be requested through the Space Request Form. These spaces are also listed on the Venues page and include the Sadler Center, Campus Center, classrooms, recreation fields, and garden spaces.

For information on reserving other campus spaces, please refer to the Venues page.

What spaces can be scheduled?

SUE schedules space within the Sadler Center, Unity Hall in Campus Center, academic buildings, garden spaces, and recreational field.

How do I reserve an atrium or terrace table?

Atrium and Terrace tabling are reserved using the same Space Request Form. Please note that only one table may be reserved at a time for up to five consecutive days and one weekend.

Who can schedule a space?

Recognized Student Organizations (RSOs), as well as 91��Ƭ�� faculty, staff, and departments, may reserve space for organizational or university-sponsored events.

Requests from non–91��Ƭ�� affiliated groups are managed through Conference Services and are typically not scheduled while classes are in session.

Is there a cost to reserve a space?

There is no charge for 91��Ƭ��–sponsored events hosted by Registered Student Organizations (RSOs) and university faculty, staff, or departments. The exception is the Briggs Amphitheatre, which is reserved at a rate of $50 per hour.

What is Priority Scheduling?

Priority Scheduling is a time when Registered Student Organizations (RSOs) are able to submit space reservation requests for the upcoming semester. It takes place in October for the upcoming spring and March for the upcoming fall.

How far in advance should I submit a space request?

It is recommended to submit a space request at least three weeks in advance. As your organization is planning meetings and events, please confirm a location before finalizing and advertising your event.

For Visitors

Where can I park without a permit?

Parking rules are enforced from 7:30 AM on Monday through 5:00 PM on Friday. For more information on visitor parking, please visit Parking Services.

Where can I buy tickets for events on campus?

Tickets for Tribe Athletics events can be purchased at the 91��Ƭ�� Hall ticket office or on the . Most major campus events sell tickets through the Phi Beta Kappa box office or on the . Student organizations usually reserve tables in the Sadler Center or Campus Center lobby to sell tickets for their events. You may call the Information Desk at (757) 221-1351 to find out if a group is scheduled to be selling tickets in the lobby.